Catena-X depends on trusted, structured data that can move securely across companies and systems. Standards within Catena-X provide the foundation for this exchange. But standardizing the exchange does not automatically eliminate the operational effort required to prepare and manage the data.
Connect & Integrate from T-Systems bridges this gap – connecting existing business processes with standardized data exchange and making integration easier to manage in daily operations.
AI-assisted Certificate Management is one example of how this works in practice.
Problem: Manual, error-prone, inefficient workflows at scale
Catena-X standardizes how company certificates can be exchanged across the network. Yet the information required for that exchange often starts in an unstructured PDF.
Certificate details need to be identified and transferred correctly. Validity periods must be checked. Certificates need to be associated with the right sites and business partners. Partner feedback can trigger additional follow-up, while validity and expiry information needs to remain under control.
For a certificate covering fewer than ten sites, this can already involve more than 15 data fields and over 20 minutes of manual preparation and publishing effort.
As certificate volumes, sites and business partners increase, a document-by-document process becomes increasingly difficult to scale.
The solution: AI-assisted Certificate Management with Connect & Integrate
Connect & Integrate brings the T-Systems AI power within the solution to support organizations scale up and become efficient in their business workflows within Catena-X. The cross-use-case AI layer sits at the intersection of data preparation and exchange as a business enabler directly within the workflows.
Within Certificate Management the AI extracts the relevant information and prepares the metadata according to Catena-X standards. The solution is designed on the principle of automation without giving up control to ensure that validated data is exchanged with the partners.
This human-in-the-loop approach helps reduce repetitive work and common transcription errors ranging from incorrect validity dates and issuer information to certificate types and certificate-holder data, all without removing human validation from the process.
Connect & Integrate provides the sovereign foundation required for trusted enterprise data exchange with the T-Systems AI foundational sovereign services. The solution is Catena-X certified, hosted and operated in the EU, and customer data is not used for AI model training. Standardized APIs further support integration with existing enterprise IT landscapes.
Beyond individual certificate processing to Enterprise scaling
AI-assisted extraction addresses an important part of the certificate process, but enterprise Certificate Management extends beyond processing individual documents.
Organizations need visibility across their certificate inventory, sites and partners. They need to understand which certificates are valid, which require action, how partners have responded and where follow-up is required.
This is where the Certificate Management capabilities of Connect & Integrate are evolving further.
- An operations dashboard can bring inventory, lifecycle information, requests, partner feedback and urgent actions into one work queue.
- A dedicated certificate workspace can provide access to individual certificates, their history, associated sites and related activities.
- For organizations working across larger networks, multi-site and multi-partner workflows can simplify the preparation, review and distribution of certificates and updates across relevant sites and partners.
- And enterprise-scale capabilities such as batch uploads, automated pushes, templates and detailed site-level acceptance or rejection status can reduce the effort of managing increasing certificate volumes.
The objective is to move from processing certificates individually toward managing certificates throughout their lifecycle easily and efficiently.
Turn your Catena-X processes into smarter workflows
AI in Connect & Integrate goes beyond a single use case. The goal is to reduce manual effort across data and integration workflows helping turn complex, unstructured information into trusted, usable data while keeping people in control at scale.
Certificate Management is a concrete place to start. Bring one of your certificates to a working session with T-Systems and see how Connect & Integrate takes it from PDF to AI-assisted extraction, human validation and secure sharing through Catena-X – all within a few minutes.
Start with one certificate. Explore what T-Systems AI can do across your connected data workflows.
